October BOD Meeting

Published by DFalk on October 9, 2022October 9, 2022

Meeting Opens

• Call to order, 6:07p –
• Attendees: Doug Falk, Marilyn Brennan, Brian Kirk, Anita Olsen & Martha Prokop (ACC member).  Absent: Chad Waldrop

TOPIC 1: General Discussions

• September Meet & Greet held on the Club’s patio was deemed a success. Approximately 25 in attendance
• Publishing an EPOA Membership Directory was discussed and a plan was initiated
  • The directory will be made available electronically and those wishing a hard copy of the directory will make a request
  •  Completed directory will be available at the 2023 Annual Meeting
  • Marilyn will pull county records for all Evergreen Farm Subdivision owners with addresses
  • A postcard will be drafted by Marilyn and Anita to send to the membership with instructions on how to complete/edit information for the directory AND how to request the hard copy if so desired
• Does the EPOA have a formal address that can be used in correspondence? No longer have a PO Box..
• Brian gave the financial report: Current account balance is approximately $2900.
  • Insurance payment needs to be made before the end of the year
  • Invoices for dues will be sent/e-mailed late November or early December
• Discussion followed to increase the annual EPOA dues to $100 annually to meet the increasing expenses

TOPIC 1: Events

• There will be no EPOA coordinated events in October & November
• Holiday Season Suggestions:
  • Holiday Lights/Decoration Contest
    • Rules need to be established and publicized
    • Prizes need to be determined
    • Announcement of the contest will be made on EPOA Facebook page
  • Holiday Meet & Greet
    • To be held at ECC again
    • Open bar
    • Date and time TBD
    • Marilyn and Anita will begin drafting a postcard invitation
  • Holiday Open House hosted by a neighbor
    • Any member of the neighborhood  willing to open their house should contact the Board
    • EPOA would send out the invitations with a date and time chosen by the hosts
    • Guests who attend would provide an appetizer or dessert to share
    • BYOB
  • Progressive Dinner
    • Too complicated to coordinate for 2022 Holiday Season but we’re open to hearing from members who might be interested in coordinating or participating in a Progressive Dinner at another time

Meeting closed at 7:16 PM