August 01 Board Meeting

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Meeting Opens

  • Review of agenda, confirmation that all are here and ready to begin.

TOPIC 1: Old Business

  • Minutes approved from last meeting
  • No report from ACC, hoping they come next time.
  • Review of Brian’s Treasury report- Rob to ask Brian re: $749 on winter meeting allocation? Is this his reimbursement? [Yes]
  • Chris needs to give available dates for golf meeting –
  • Discussion re: should we have meetings? to give information?
  • Angela to look at mail metrics in terms of who is opening what re: emails
  • What’s our deductible on our insurance policy? this will help us know how much we have available to spend.
  • Brian- can we get a copy of our insurance policy in DropBox?
  • $3,000 cushion- $500 quarterly for events
  • Brian- put together a high-level budget for 36 months- with built in events and cushion
  • Host a mid-summer meeting at Rob or Brett’s house? For news and updates.
  • Jerole has agreed to run social committee and has 3 people to work with.
  • Mock up a newsletter
  • Oct meeting for golf
  • Summer meeting—at Robs house? get date—
  • Goal- Newsletter delivered by end of aug.
  • Drive membership through driving community cohesion and connectivity
  • ACC no report-
  • Brett create a form of information that we need from the ACC.
  • Create ACC distro with forwarding from websites- also set up forwarding for board. [complete]
  • Part of welcome gift- from Brian (Evergreen CC) 100- dinner cert
  • Brett motioned via interpretive dance that only EPOA members get to be in fb group. Martha seconded.
  • Real estate report- remove names when sold

TOPIC 2: EPOA Welcoming Committee

  • Rob and Brett to drive
  • When new neighbor moves in, Rob/Brett to visit with small plant/gift and a copy of the welcome packet for the EPOA
  • Angela to draft out the EPOA Welcome Packet to be given to both realtors prior to closing, as well as to new neighbors for their reference
  • Dues should be sent to:  EPOA c/o Brian Kirk, EPOA Treasurer; 3514 Woolman Drive, Haymarket, VA 20169. Checks payable to EPOA.

TOPIC 3: Social Committee

  • Martha to reach out to Jerole to determine level of interest in leading social committee- Jerole is excited about this and has 3 members to help.
Categories: Board Meeting